OSES and EIOM S.r.l. organizer of the OSES Congress guarantee the protection of privacy and are committed to protecting personal information in accordance with correct information management practices and applicable data privacy laws.
Scope of application:
This privacy policy explains how we collect and use personal data. “Personal data” is any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
We collect personal data in various ways in the course of our normal business activities, both online and offline. This occurs, for example, when customers place an order or purchase products or services, enter into contracts or communicate with us, or visit and use our websites and services. We also receive personal data from our customers to provide services on their behalf.
Identity of the data controller:
The data controllers are:
OSES Email
EIOM SRL Strada 1 Palazzo F1 Milanofiori 20057 Assago (MI), Email privacy@eiomfiere.it (art. 38 GDPR)
Categories of personal data:
The personal data that we may collect and process include:
Contact details that allow us to communicate with you, such as your name and surname, profession, address, telephone numbers, email address or other addresses to which we can send messages, information about the company, upcoming events attended and organized by us, and registration data entered by you on our website.
Data relating to our commercial relations with you, such as congress registration, contact methods, languages, demographic data.
Transactional data relating to the way you interact with us, such as purchases, requests for information, information on orders and contracts, invoicing data and bank details, tax information, transaction and correspondence history.
Security and compliance data that allow us to protect our interests, including information necessary for conflict control, fraud prevention and internal checks, as well as information necessary for the security of our premises, such as video recordings.
Our products may collect information about the configuration, settings and operation of systems, information about events, conferences or other data acquired in the normal operation of our products. In some circumstances, this information may constitute personal data. The nature and scope of the data collected by our products will vary depending on the type and function of the products and the type of services for which they are used, within the limits set by applicable laws.
Purpose of processing:
The execution of orders for products or services and related activities, such as the delivery of products and services also online or by email, customer service, printing tickets for entry to our events, sending free invitations to our events or managing accounting records and invoices, training and support activities, updating products and sending safety warnings, as well as the provision of other services related to purchases.
The management of our contractual obligations and customer relations, in particular the management of interactions with customers, the analysis and improvement of the products and services we offer, the communication of information about our products or services and the communication of special offers and promotions.
The protection of our company websites, networks, systems and locations, and the protection against fraud.
Managing our ordinary business needs, such as payment processing, accounting and financial management, product development, contract management, website administration, fulfilling obligations, corporate governance, audits, reporting and compliance.
As regards registration and visiting one of our events, acceptance allows you to use the following services:
- Access to the inaugural conference
- Access to the Congress (for a fee)
- The possibility of receiving free invitations to OSES and EIOM events
- The publication of a Paper if accepted (except for those who purchased entry as a “Student”)
- Access to the event
- Possible printing of the entrance ticket on site, the lanyard and the badge holder
- The paper program of the event (if available)
- The coffee break (if available)
- The business lunch (if available)
- The possibility, if Engineer and if the service is available, to obtain CFP (Training Credits)
Photos will be taken at the event and make video recordings that will be distributed via the Web.
If you do not want your image and/or audio to be distributed, you can communicate this to the staff at the Pre-registration Desk.
Recipients of Personal Data:
Third Parties: We may use third parties to provide or perform services and functions on our behalf. We may make personal data available to these third parties for the purposes of performing those services and functions. Any processing of such personal data will be subject to our instructions and compatible with the original purposes.
Data Retention:
Personal data will be retained for as long as is necessary to achieve the purpose for which it was collected and, thereafter, for as long as is required or permitted by applicable laws.
Personal data protection:
Security measures for the protection of personal data: we take appropriate technical, physical and organizational measures to protect personal data against accidental or unlawful destruction, loss, alteration, disclosure, unauthorized access and any other unlawful form of processing. Access to personal data is limited to authorized recipients who have a legitimate interest in knowing it. We adopt a comprehensive information security program that is proportionate to the risks associated with the processing. This program is periodically reviewed in order to mitigate operational risks and protect personal data in light of accepted industry practices. We also adopt enhanced security measures for the processing of sensitive personal data.
How we protect personal data that we process on behalf of our clients (as data processors): in some cases we process personal data as a service on behalf of our clients (as data processors). In these cases, we collect and process personal data in accordance with the customer’s instructions, and do not use or disclose it for our own purposes. We have information security controls in place to protect the data we collect in this way and we will only disclose or transfer personal data in accordance with the customer’s instructions or to provide the requested service. Unless otherwise instructed by customers, personal data that we process on their behalf will be treated in line with our data disclosure and transfer commitments as set out in this notice.
Cookies, usage data and similar tools:
This site does not use profiling cookies but only technical cookies that are useful for the operation of the site
Linked sites: our websites may contain links to third-party websites. Linked sites are not necessarily subject to review, control or examination by us. Each linked site may adopt its own conditions of use and its own privacy policy, and it is necessary that users, accessing said linked sites, read and accept these conditions. We assume no responsibility for the policies and practices adopted by linked sites, nor for other links contained therein. These links do not imply our approval of the linked sites or of any company or service, and we recommend that users carefully read the conditions and warnings of such sites before using them.
Your rights:
You have the right to request the erasure of your personal data, the restriction of processing of data concerning you, to object to their processing and to exercise the right to data portability.
Consent and withdrawal of consent:
By providing us with your personal data, you acknowledge and consent to the collection, processing and use of such data as set out in this privacy notice. Where required by law, you will be asked for explicit consent. You will always have the possibility to object to the use of your personal data for direct marketing purposes or to withdraw any consent previously given for a specific purpose.
How to contact us:
To communicate with us regarding privacy issues, or to send us questions, comments or complaints, you can contact us by writing to privacy@eiomfiere.it
Changes to our privacy notice:
We reserve the right to change, modify and update this privacy notice at any time. We recommend that you check it periodically to ensure you have read the most up-to-date version.
